HR Business Partner

Job Description

Candidate Profile

• You are a Bachelor’s degree holder in Human Resources, Business Administration, or a related field.
• You ideally hold a proven experience as an HR Business Partner or in a similar role.
• Solid understanding of HR policies, procedures, UAE employment laws and local regulations.
• Excellent organizational and multitasking skills, with proven rigour.
• Resourceful and solution oriented.
• Strong communication and interpersonal skills.
• Proficient in Office 365 and appetite for digital process.
• Discretion and the ability to handle confidential information with sensitivity.

Activities

Are you looking to grow your career in the vibrant world of energy trading & shipping? We are looking for an HR Business Partner to join our team based in Dubai.

About us

 
TotalEnergies has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Dubai, Houston and Singapore.
TOTSA is a trading company in charge of all physical trading and shipping of crude oil and refined products on behalf of the TotalEnergies Company. It has been an active participant all over the supply chain as well as on the derivatives paper market in order to manage the market risk for a long time. As such, it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution.
Today, thanks to an international openness and a booming economy, Dubai has a leading position in international commodity trade; and TOTSA Dubai branch is a flourishing trading hub, with currently around 30 employees.

Our Culture

 
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

What you will do?

As an HR Business Partner, you will work closely with the HR Manager and will support her on HR-related queries from Dubai’s employees and external partners.
Your main administrative duties will include maintaining personnel records, managing HR documents (e.g. employment records and HR guides) and updating internal databases. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws and regulations.
Your responsibilities will cover the following topics:
  • Employee Records Management:
  • Maintain accurate and up-to-date employee records, including personal details, attendance, leaves, internal mobilities, etc… It includes a good knowledge of the dedicated IT tools.
  • Ensure compliance with data protection regulations and confidentiality of employee information.
  • Benefits Administration:
  • Support the administration of employee benefits programs, including health and life insurance, and other perks.
  • Manage the payment of the allowances.
  • Assist employees with benefit-related inquiries and ensure timely resolution of issues.
  • HR Policies and compliance:
  • Assist in the development and implementation of HR policies and procedures.
  • For new employees, prepare the offer letters and employment agreements; and manage all the onboarding process.
  • Deal with work visas management.
  • Stay updated on labour laws and regulations to ensure company compliance.

Payroll Support

  • Verify and update employee information and proceed to the payroll process management.
  • Address payroll-related inquiries and discrepancies.
  • Report to the accounting, costs control and treasury departments all the related financial flows and provisions.
  • Closely monitor any change of the local laws and regulations.
  • Employee Relations:
  • Act as a point of contact for employee inquiries, before discussing them with the HR Manager.
  • Foster a positive work environment and contribute to employee engagement initiatives.

Training

  • Ensure the deployment of the TotalEnergies and Trading & Shipping training policy to all Dubai’s employees, including a solid onboarding process.
  • Identify and develop partnerships with local training providers who fit with our needs and prerequisites.
  • Organize the local training sessions and the registration of the employees in all trainings (local and abroad).
  • Follow-up of the KPI.

Context & Environment

Reporting to the HR Manager, you will play a crucial role in supporting the HR department’s daily operations and ensuring the smooth functioning of various HR processes. This position requires a proactive individual with excellent communication skills, rigour, and a strong understanding of HR policies and procedures.

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Safety Information

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