Job Description
To develop, monitor, and control project schedules while supporting invoicing processes to ensure accurate tracking of progress, deliverables, and financial milestones. The role provides planning insights, prepares reports, and supports project teams to achieve timely and cost-effective project execution.
Key Accountability Areas
Project Scheduling
- Develop detailed project schedules, including tasks, milestones, and deliverables based on project requirements.
- Define the critical path and identify dependencies and constraints to optimize timelines.
- Prepare and maintain baseline schedules and ensure alignment with overall project objectives.
- Integrate schedules with procurement and invoicing plans to avoid delays.
Progress Monitoring and Control
- Monitor project performance against the baseline schedule and identify variances.
- Update schedules with actual progress and forecast remaining work.
- Analyze schedule deviations and propose corrective or recovery actions.
- Ensure proper tracking of key performance indicators such as planned vs. actual progress.
Invoicing and Financial Tracking
- Align project schedules with billing milestones to ensure timely invoicing.
- Prepare and verify progress reports and completion certificates required for invoicing.
- Coordinate with finance and project teams to ensure accurate billing and payment follow-ups.
- Track payment statuses and support resolution of invoicing disputes or delays.
Reporting and Documentation
- Prepare regular progress reports, dashboards, and project performance updates for stakeholders.
- Provide detailed analysis of project delays, risks, and impacts.
- Maintain accurate planning records, including schedule revisions, approvals, and forecasts.
- Support project status meetings with updated reports and recommendations.
Coordination and Collaboration
- Coordinate with project managers, engineering teams, contractors, and finance teams for schedule and invoicing updates.
- Act as a central point of contact for schedule-related and financial milestone issues.
Risk and Impact Analysis
- Identify potential schedule risks and assess their impact on project milestones and billing.
- Recommend mitigation strategies to minimize delays and disruptions.
- Conduct what-if scenario analysis to evaluate different planning and financial strategies.
Role Accountability
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance:
- Comply to related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
Work Experience
Technical / Functional Competencies
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Safety Tips for Candidate
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